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Allow Access To Your Site

Invite users to join my class

NOTE: Instructors, TAs, and Students are automatically given access to course sites via the Registrar's Office. Please do not attempt to enroll any student seeking full credit for the course in your site.

  • If an enrolled student cannot access the course site, that student should seek assistance for login problems.
  • If an instructor or TA does not have access to the proper site, this needs to be addressed through departmental administration (site access is issued upon completion of hire paperwork).

Whom might I want to invite to have access to my class site?

  • administrative assistants supporting the course
  • students finishing an incomplete
  • peer learning facilitators
  • senior scholars
  • guest lecturers
  • temporary participants

How to invite a user to join the site

Note that users must have a UCLA Logon ID (username and password) before he or she can be given access to the CCLE system and your course site. Guests and visitors might need to create a UCLA Logon ID before accepting your site invitation.

  1. Go to the Admin panel Admin panel button located in the upper-right corner of the site.
  2. Select Participants under the Users & Groups column.
    Users and Groups column in admin panel
  3. You will now see a screen with all the course participants. Click the box that reads Invite users in the right column, found at both the top and the bottom of the page.
    Invite users button located on the top right of the participant's screen
  4. Select the appropriate role for the invitee. Descriptions for the roles will appear on the page (see image below) You may also add expiration dates for the invitation and/or role under "Add restrictions?".
    Invite users screen shows potential roles for the invitee
    • Note: Senior Scholars and Peer Learning Facilitators should be given "Participant" status. They will not appear in the Gradebook.
  5. Scroll down so you see the heading "Who do you want to invite?"
  6. Provide the invitee's email address. You can invite multiple people at a time.
  7. You can write a message along with the invitation in the Message box
  8. You can check the box "Notify me at ... when invited users accept this invitation" to receive an email when your invitations are accepted.
  9. Click Invite users to send the email.
    Invite users email settings
  10. You will be then given the option to Send another invite or to Return to course
  11. If the user clicks the link within 14 days, they will be given the role you assigned. If not, you can re-issue the invitation.

Invite History

  1. Go to the Admin panel Admin panel button located in the upper-right corner of the site.
  2. Select Participants under the Users & Groups column.
    Users and Groups column in admin panel
  3. You will now see a screen with all the course participants. Click the box that reads Invite users in the right column, found at both the top and the bottom of the page.
    Invite users button located on the top right of the participants screen
  4. Click the Invite history tab at the top of the screen
    Invite history tab is at the top of the invite users screen, next to the invite users tab
  5. The tab will now show a table with the course's previous invitations
  6. The table includes the invitee's email address, role, invite status, date sent, and expiration date
  7. Under Actions for invitations which have not yet expired, you can also:
    • Click Revoke invite to prevent the user from accepting the site invitation
    • Click Extend invite to extend the expiration of the invitation for a user
    • Click Resend invite after you revoke an invitation or after the invite had expired to have it restored
      The invite history tab shows a table of previous course invitations

Invite and Unenroll

The "Unenroll me from" course link works for anyone that used an Invite to get into the class. It can be found in the left navigation panel of the course.

Unenroll me from course name.png

A dialog box Confirming will appear, Continue to Unenroll or Cancel to stay enrolled.

Unenroll me from Confirmation Buttons Continue Canel.png

Add roles for a user

Follow these steps to give a user more than one role in a course:

  1. Login to your course website
  2. Go to the Admin panel Admin panel button located in the upper-right corner of the site.
  3. Select Participants under the Users & Groups column.
    Users and Groups column in admin panel
  4. You will now see a screen with all the course participants. Click the pencil icon under the Roles column for the desired user. Assign roles screen
  5. A text box will appear. Type in what role you would like to assign, or click the arrow to get a dropdown menu of available roles. Select the desired role. Dropdown menu shows available roles

Determine role of a user

There are multiple ways to determine the role of a user, here are two.

Method 1: Determining roles of specific individuals

  1. Go to the Admin panel Admin panel button located in the upper-right corner of the site.
  2. Select Participants under the Users & Groups column.
    Users and Groups column in admin panel
  3. You will now see a screen with all the course participants. Click on an individual's name to see their profile.
    Course participants screen
  4. Scroll down to the box that says Course details. The roles and group of the user will display. In the example below, the user has the role of Instructor and belongs to the group Course Members.
    roles and group for individual user

Method 2: Filtering individuals by role

  1. Go to the Admin panel Admin panel button located in the upper-right corner of the site.
  2. Select Participants under the Users & Groups column.
  3. You will now see a screen with all the course participants. At the top, there is a filtering tool. If you are currently filtering by something other than Role, press the X next to the condition to clear the search. In the example below, the search is being filtered by Grouping.
    The participants are being filtered by Grouping
  4. Click Select and you will get a dropdown menu of conditions to filter by.
    Filter tool on participants screen showing no conditions

    Dropdown menu of filter conditions, includes "Keyword", "Status", "Roles", "Enrollment Methods", and more
  5. Choose “Roles”. The field will indicate your condition. In the box that appears, you can either type the role you want to search for or choose it from a dropdown menu by clicking the arrow. Participants screen filtering by Roles
  6. Once you chose the role, click Apply filters. The example below is filtering by Instructor role.
    Participants screen filtering by Instructor role

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