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Import materials

Importing vs. Restoring from Back Up

Importing a course site allows you to move an entire site or portions of it into another site. You should import into your CCLE course site if:

  1. You would like to move multiple files, assignments, quizzes and other materials from a past course site (after Spring 2012) into your current site.
  2. You would like to duplicate a prior course site (after Spring 2012) for your current class.

Backing up a course site allows you to create a complete, encapsulated copy of a course site. You should back up your CCLE course site if:

  1. You would like to keep a copy of a course site, indefinitely, for future use.
  2. You would like to take a "snap shot" of your site's current state.
  3. You would like to use materials from the course website at another institution using Moodle or another course management system that can import Moodle files.

Restoring a course site is a method for moving all or part of a backed-up course site into a current course site. You will need to back-up and then restore your CCLE course site if:

  1. The course was taught before Summer 2012 and you would like to use portions of the site in your current course site.
  2. You want to restore you class site to a previous, backed-up state.

Host Role Importing Zoom Meetings, Warning

IMPORTANT: Applies to CCLE integrated Zoom only

  • If you are importing and you where the Zoom Host for the source site and are the Zoom Host for the destination site, this will work and the integration will create a new Zoom Meeting ID.
    • If you see the message 'The meeting cannot be found on Zoom. You can recreate it here or delete it completely.' The recreate it here and delete it completely are URL's.
      Zoom, CCLE Integrated message, 'The meeting cannot be found on Zoom. You can recreate it here or delete it completely.'
  • If there a change of Zoom Host, do not import the CCLE integrated Zoom. Said another way, if the source site was taught by one person and will now be taught by a second, different person, this will cause a failure for the Zoom meeting. So, on the destination, create new CCLE integrated Zoom meetings. Screen shot showing the Checkbox for Zoom integrated, Unchecked, the Zoom integrated will not be Imported.
    Import, Zoom integrated, Change of Zoom Host, Do not Import, Uncheck the Checkbox or Checkboxes for Zoom integrated

Importing from a previous course (taught after Spring 2012)

Step by step video on how to import materials from a previous CCLE class site
  1. Go to the site that you wish to copy your previous materials to
  2. Click on the Admin Panel button in the upper right hand corner
  3. Click on the Import link in the Settings & Backup section
  4. Select the site you want to import from
  5. The next page will ask you to Include activitiesInclude blocks, and Include filters, leave these boxes checked the hit the Next button
  6. Select the material and activities you want to import
    1. Take note of how many sections there are in the site. The new content will be added to the corresponding section on your site (for example if the content was in section 2 of the previous site, it will get imported into section 2 in your current site). It will also override the section name in the current course with the section name from the previous course.
    • Optional: You can click on the check box for Hide all course selections after import/restore if you wish to edit the links after importing before you make them available for your students to view
  7. The next page will show you the items you have checked off and wish to import, review this list then click Perform import
    1. During the import process, you can leave this screen and return to the progress by going to Admin Panel > Restore > Restores in progress
      There ability to see the restore/import in progress is a new feature in Moodle 3.9
  8. Click Continue
  9. Check your sections to make sure the materials imported correctly.

Important notes

  • Both the source and destination courses need to sit on the same server. If you have material from a course that wasn't hosted on the CCLE Shared System or was from a course prior to Summer 2012, contact your local support.
  • User data won't be imported. For example, when importing a forum from a past course, no forum posts will come through. If the import function doesn't meet your needs, contact your local support.

Copying course files from a course taught Spring 2012 or earlier

In the Summer of 2012, UCLA upgraded to a newer version of Moodle/CCLE. All course sites created up to that point are now on the "Archive" server, separate from the current course sites. In order to copy files from a course that has been moved to the Archive server, you must locate that course site, make a backup copy, and then go to the current course site and "restore" the backup copy into the current site.

  • IMPORTANT NOTE: There is a 2 GB limit on files you can restore into your site. If your past course site contains many audio or video files, it will very likely be larger than 2 GB, and you will not be able to successfully restore it into your current course site. If this is the case, please contact your department's Local CCLE Support Staff for assistance.

Backing up from the Archive Server

  1. Login to the Archive server at http://archive.ccle.ucla.edu/
  2. Find the course you would like to copy by name and term and click on it.
    • On the left under "Browse," select "My Sites," then click on the desired course's link.
  3. When you are at the desired course site, take note of how many sections there are in the site. IMPORTANT: The site into which you import this one must have at least as many sections. If it has fewer, materials in the extra sections will become lost. This can be checked via Control panel > Common functions > Modify site menu sections, Column labeled Section will have digits.
  4. Click on the gold button in the upper right corner of your site to open the Control Panel.
    ControlPanel.png
  5. The Control Panel screen will appear. Click on "Advanced Functions" below the title "Control Panel."
  6. Click on "Backup - Copy."
  7. A new screen will appear. Deselect any materials you do NOT wish to be transferred to your new course. If you are unsure, leave everything selected.
  8. If you have deselected material from the backup, you must also change the Course files drop-down to No, and Click "Continue" at the bottom of the page.
  9. A new screen will appear. Click "Continue" again to run the backup, which can take up to several minutes. Do NOT navigate away while backing up.
  10. A new screen will appear after the backup is complete. The new screen should read "Backup completed successfully" at the bottom of the page. Click "Continue."
    • Double check that your backup file is not more than 2GB. If it is, please contact your department's Local CCLE Support Staff for assistance.
  11. Click the name of the backup file. This will download a .zip file containing the course materials you requested to your default downloads folder.
    • You can right-click/control-click on the file name to chose a different place to save the .zip file.

Restoring to your current course site

  1. Login to http://ccle.ucla.edu
  2. From your home page, click on the name of the course into which you wish to restore the backup files.
  3. When you are at the desired course site, take note of how many sections there are in the site. IMPORTANT: This site must have at least as many sections as the previous course site you're restoring. If it has fewer, materials in the extra sections will become lost. This can be checked via Control panel > Common functions > Modify site menu sections, Column labeled Section will have digits.
  4. Click on the yellow "Control Panel" button at the top right of page in the course website.
  5. A new screen will appear. Click on "Advanced Functions" below the title "Control Panel."
  6. Click on "Restore from backup."
  7. Click on "Choose a file..."
  8. Click on "Browse..." and locate the backup .zip file you created, the file name should populate in just right of the "Browse..." button.
  9. Click on "Upload this file".
  10. Confirm the backup .zip you just created is listed under "Files". (This is where the 2 GB limit is stated.)
  11. Click on "Restore".
  12. A new screen will appear and may advise about the file being a Moodle 1 backup file, Click "Continue".
  13. A new screen will appear. Under "Restore into this course"...
    1. Select "Merge the backup course into this course" and if you want the materials from the previous course added to any materials already existing in the current course site.
    2. Select "Delete contents and restore" if you want the materials from the previous course to replace any and all materials already existing in the current course site.
  14. Click "Continue".
  15. A new screen will appear, "Restore settings". Click "Next".
  16. A new screen will appear, "Course settings". Click "Next".
  17. A new screen will appear, Backup settings" Click "Perform restore".
  18. A new screen will appear. Message should be 'The course was restored successfully,..." Click "Continue" to finish restoring your old course site to your new course site.
  19. Check to ensure the course restored successfully.

Note, Restoring more than once may result in duplicate files. Take care, try to get it right the first time; otherwise, you may face a site cleanup.

Deleting the backup file

  1. If everything is in order, return to http://archive.ccle.ucla.edu/ and navigate to your original course website.
  2. Click on the yellow "Control Panel" button at the top right of page in the course website.
  3. Click on "Advanced Functions" below the title "Control Panel."
  4. Click on "Restore from backup."
  5. Click on "Manage backup files" in the middle of the screen. The file could be in either "Course backup area" or "User private backup area."
  6. Single left-click the backup file you want to delete, Confirm, Ok.
  7. Click on "Save changes." The file will now be gone.

Troubleshooting

  • If you have problems restoring your course materials, please do not re-attempt the backup and restore without first contacting your department's Local CCLE Support Staff.
  • NOTE: User data for users added via site invitation will not be included in the backup. If you would like to include these users, please contact your department's Local CCLE Support Staff.

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